It's important to ensure that each department agrees to a representative model, says Bradley Clegg, DO, chief of medical informatics. Given the choice between attending every single meeting and having a delegate do the initial work, most will happily choose delegates.
3. Streamline meetings.
No matter how you cut it there are going to be a lot of meetings leading up to a successful launch of CPOE or any other big HIT project. Asynchronous forms of communication—such as online document sharing—allow team members to log in and read the proposed sets, make comments, and interact and collaborate with the entire team. Allowing them to do this at their own convenience can cut way down on meetings and make the process more productive, Clegg says. Setting comment windows at just one week can also speed things up. And consider imposing time limits on meetings.
4. Get the message out.
Investing some time up front can lead to faster implementation on the back end. And messaging is key, says Jeremy Theal, MD, director of medical informatics at North York General Hospital in Toronto, Canada. He sent clinicians data from study after study with examples of evidence-based best practices in various fields. "I showed them [CPOE] will make a bigger difference to patient care than even some of the medications that are coming on the market," Theal says. "And not only that—it will cost less."